Board directs auditor to remove a lingering February 2021 rent charge from West Lakes tenant account

The Woods County Economic Development Committee voted to instruct the county auditor to remove a floating rent charge from February 2021 that had remained on the books for a West Lakes Building tenant.

Speaker 2 reported that during an audit clean-up the finance team found a prior-month rent entry — described as a “floater” — that could not be fully reconciled from available checking-account records. Speaker 3 suggested the auditor should remove the old charge if it cannot be traced. Speaker 3 moved that the auditor remove the historic charge from the books; the board approved the motion on a voice vote.

Board members said they had looked back through available records but could not find proof of payment. Speaker 2 said the auditor and QuickBooks team are the proper authorities to clear such stale entries. The motion was framed as an accounting cleanup rather than an admission that a payment was or was not owed.

The committee did not direct staff to demand repayment; rather, members approved removing the unresolved February 2021 line item so the tenant’s account reflects current payments and to avoid future confusion.