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Board reconsiders waste disposal award after RFP advertisement lapse; re‑advertising approved
Summary
The board rescinded/reconsidered its prior action on the district waste disposal contract after staff confirmed the RFP notice had not been verified in the newspaper; trustees voted to re‑advertise the contract to ensure proper procurement procedures.
District staff told trustees the waste disposal services RFP had been posted online but staff failed to follow up to confirm the required newspaper publication. Because of that lapse, the board agreed to revisit the prior vote and to reject the previously perceived bids.
Speaker 4 explained the process error: the RFP was on the website but the follow‑through to ensure newspaper publication — required for some procurements — was not completed. Trustees asked for proof of advertisement when procurement items are presented in the future. After motions to reconsider and rescind earlier perceived bids, Speaker 3 moved to re‑advertise the waste disposal services contract. The board approved the motion by voice vote.
Trustees requested that future procurement packets include a copy of the published ad or tax assessor certificate where applicable so the board can verify proper advertisement and avoid legal or procedural challenges.
Next step: staff will re‑advertise the waste disposal RFP and bring bids back to the board after the procurement timeline and publication requirements are satisfied.
