Board hears plan to outsource payroll and reviews major grant and budget items ahead of Nov. 25
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Summary
Administration proposed outsourcing payroll to EDM Financial LLC (estimated $80,000–$89,000 annually) to create redundancy and save roughly $45,000 versus an in-house hire; board members raised concerns about outsourcing critical payroll functions and asked for more financial-recovery detail. Administration also presented IDEA grants and a one-time budget transfer for placement on the Nov. 25 consent agenda.
The district administration recommended on Nov. 18 that payroll processing be outsourced to EDM Financial LLC from Nov. 25, 2025 through Dec. 31, 2026 at an estimated annual cost of $80,000–$89,000. Administration said the vendor will perform biweekly payroll functions remotely and that the district will retain an internal payroll specialist as a point of contact; the change is expected to eliminate one FTE in the district payroll coordinator role and produce a net savings of about $45,000 compared with filling the role in-house.
Board members questioned whether outsourcing a historically sensitive district function is prudent during a financial-recovery period. One board member said the payroll coordinator’s salary is about $77,000 and asked whether that position’s savings are actually being realized in the financial plan; another said outsourcing may help create redundancy if multiple vendor staff are trained to perform payroll functions.
Administration said the outsourcing proposal is linked to broader position-control and staffing-accounting changes intended to improve oversight and position tracking and that additional explanatory materials will be provided at the next voting meeting.
Separately, administration recommended accepting IDEA Part B and IDEA Section 619 grants through the Capital Area Intermediate Unit totaling $964,995.26 and $6,007,720 for 2025–26 and presented a budget transfer of $1,488,440.39 for 2025–26; those items were moved to the Nov. 25 consent agenda for formal approval.
Board members requested additional clarification about the payroll outsourcing plan, its impact on staffing and long-term financial recovery before moving to a final vote at the Nov. 25 meeting.