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City clerk announces December resignation; council debates AI minutes subscription
Summary
City Clerk Hedger announced he will resign effective Dec. 31, 2025. Council discussed a proposed subscription to Clerk Minutes AI (HeyGov module); members raised budget and appropriation questions and the motion was withdrawn.
At the start of Monday’s meeting City Clerk Hedger told the council he has formally submitted his resignation effective Dec. 31, 2025 and offered to assist with recruiting and training his successor. Hedger also updated council on a records-scanning project and said the administration is ordering fireproof storage and filing cabinets for permanently retained records.
In new business Councilmember Underwood proposed purchasing a subscription to a clerk-minutes software (HeyGov Clerk Minutes) to speed minutes creation, citing time savings and a low monthly cost. Finance staff cautioned that the council is over budget on technology lines and that purchases should follow proper appropriation procedures. Finance director Stevens Knott said devices have already been ordered and should arrive Sept. 23; she emphasized that future spending needs to be aligned with appropriations and that the city is correcting prior spending practices. Underwood withdrew the motion after the finance briefing.
The clerk’s announcement and the minutes-software discussion will feed into administrative planning for the clerk transition and upcoming budget work.
