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Carmel board approves multiple contract awards, grant-funded exhaust capture systems for fire stations
Summary
The Board of Public Works and Safety unanimously approved a slate of contracts and purchases Dec. 3, 2025, including a FEMA-funded exhaust capture system for city fire stations, professional services for water modeling, and utility equipment to support valve maintenance.
The City of Carmel Board of Public Works and Safety on Dec. 3 approved several contract awards and purchases spanning public safety, utilities and engineering.
Chief Joel Thacker of the Carmel Fire Department told the board the department received a FEMA Assistance to Firefighters Grant (AFG) for $416,304 to fund health-and-safety equipment. "The grant is for $416,304. We have a 10% match," Thacker said, describing a direct exhaust capture system (Magna Grip/Soarscribe) that will be installed in apparatus bays at all stations to remove vehicle exhaust from buildings. The board approved the purchase, which the agenda lists at $454,106.
In utilities business, the board approved a $204,600 professional services agreement with Arcadis US Inc. to verify and recalibrate the city's water model, perform capacity modeling, and fold findings into asset management work. Mike Hendricks, assistant utility director, said the work will incorporate new infrastructure and help determine water-plant operations and system impacts.
The board also approved a purchase from Vermeer Midwest for $101,170.18 for a trailer-mounted valve-exercising machine and vacuum unit that Hendricks said will enhance the city's valve-exercising program and reduce required personnel. Separately, the board approved an on-call services amendment (amendment number 10) with Crossroad Engineers PC in the amount of $150,000 for plan review and technical engineering support, including stormwater review.
Sergei Gertrzukin of the Office of Corporation Counsel summarized a fourth amendment to the lease with GTE MobileNet of Indiana LP (doing business as Verizon Wireless) for ground equipment at the Midtown Tower; he said the amendment documents updated ground equipment within the existing leased area and does not change tower equipment. The board approved the lease amendment.
All items were presented and approved by voice vote with motions and seconds recorded on the agenda.
The board adjourned with no further business.
Next steps: contracts will proceed to implementation as provided in each agreement; staff did not provide detailed start dates for all purchases at the meeting.
