The project architect said the team is finishing internal quality-assurance and quality-control work and plans to submit project documents to the Administrative Office of the Courts next week, acknowledging the timing falls just before the holidays and could slow the state review.

"We are finishing up our internal QA QC process and plan to have the documents submitted to AOC next week with a review," said Jeff, the architect referenced in the discussion. He told the board the submittal will likely precede a later Historic Preservation Commission (HPC) review.

Jeff told the board that AOC reviewers will require all properties to appear as one consolidated parcel. He said the project team has been using an existing official survey (the one performed by qk4) for design work and recommended asking qk4 to prepare a consolidated survey for submission.

Jerry, identified on the record as representing AOC, suggested the board could accept a local surveyor’s not-to-exceed quote if qk4 cannot provide a firm estimate quickly, citing a similar approach used in Clinton County. "We voted—we had that PDB vote on a not to exceed number," Jerry said as an example for how to proceed.

The architect said he would request a proposed fee from the surveyor, and if a not-to-exceed price is available quickly the board could approve it, possibly through the executive committee, so the consolidation work can proceed before the next full meeting.

The board did not take a formal vote on the survey authorization during the meeting; the item was presented for consideration and follow-up.