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Board approves bids, contracts and policy changes in November meeting — votes at a glance
Summary
The HILLSBORO R‑III board approved a slate of contracts and policy actions, including roofing and asphalt bids, a three‑year lease for athletics cameras, MSBA maintenance services and policy revisions; most motions carried with no opposition.
At its November meeting the HILLSBORO R‑III Board approved multiple bids, contracts and policy actions covering facilities, services and district procedures.
Contracts and capital approvals included: a $399,720 roofing restoration contract with Shea Roofing for primary sections C and D; a $248,500 roofing contract to Barch Roofing for junior high Section A1; and a $38,575.50 asphalt contract with Meyer Contract for the 2026‑27 school year. The board also approved a three‑year Perch lease for a weight‑room camera package (10 cameras) at $14,000 per year, funded through the athletics miscellaneous account.
Service and policy approvals: the board granted the MSBA full‑maintenance service contract for the coming year, approved second‑reading policy revisions for 2025, set statutory out‑of‑district tuition rates of $11,310 for FY26 and $11,900 for FY27 (in accordance with DESE expenditure reporting guidelines), and approved a retroactive amendment to substitute half‑day pay (effective 07/01/2020). The board also approved fall workshop minutes from November 6.
How votes went: motions were moved, seconded and carried as presented; several items recorded one abstention (noted where applicable) but no motion was recorded as failing at this meeting.
What this means: the approvals fund scheduled capital work (roofs, asphalt) and operational services (maintenance, security cameras) and enact routine personnel and policy adjustments the district said are required by statute or operational need. The board’s actions will allow procurement and vendor work to proceed under the terms approved.
Attribution: The motions, vendor names and contract amounts were read into the record by the meeting chair and presenters; specific dollar figures come from the board packet presented at the meeting.
