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Board briefed on Woodland South Hills cost overrun; staff recommends $102,000 amendment
Summary
Woodland South Hills (Wasatch County) sought an amendment after encountering SCADA and rock ledge issues that increased project cost; staff recommended committing an additional $102,000 to make prior pay requests whole and increase the 85% cap to $719,000 with 0% interest over 30 years.
Staff told the board Woodland South Hills, originally authorized for 85% of costs up to $617,000, came back over budget due to SCADA system problems and an unexpected rock ledge during pipeline installation. Staff reported the last reimbursement request hit the prior cap and left about $42,000 unpaid. To make the project whole and allow future reimbursements, staff recommended amending the purchase agreement to increase the board’s capped contribution to 85% of costs up to $719,000 and to provide financing at 0% interest over 30 years with annual payments of approximately $24,000.
Board members asked questions about reimbursements and how the amendment would be processed; staff explained the division will reconcile past invoices and reimburse the unpaid portion once the amendment is executed. The packet originally mis‑listed the project’s county as Washington; staff corrected it to Wasatch County during the briefing.
The briefing included expressions of appreciation for project managers and finance staff handling the invoices and contracts; Spencer Jones indicated he planned to make the motion for the amendment at the formal meeting so legal and finance staff would be present for any follow‑up questions.
Next steps: formal motion and vote during reconvened meeting, completion of contract amendment and reconciliation of past invoices.
