Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Communications topic
No spam. Unsubscribe anytime.
Marblehead subcommittee plans regular newsletter, moves to embed signup form on school website
Summary
A Marblehead Public Schools subcommittee agreed to embed an email signup form on the district website, use S'more for newsletter distribution, expand recipients (including high‑school students), and aim for a mid‑month cadence with a December send in mid‑December.
Speaker 1 (unidentified committee member) opened the meeting at 12:00 PM and led a discussion on building an email list and structuring a regular newsletter for Marblehead Public Schools. The committee agreed to use an embedded signup form on the school website and to manage distribution through S'more so subscribers can opt in and out.
Speaker 1 said "Steven got us all set up on S'more," and proposed asking Steven to add a website section where people can subscribe. Speaker 2 (unidentified committee member) outlined two technical options — embedding S'more or using a Google Form — and favored S'more "because it people can kinda manage them manage it themselves opting in and out." Speaker 1 also reported that Reece Dahlberg of the Village School PTO offered to distribute the signup link to other PTOs when it is ready.
Speaker 2 reviewed metrics from the November newsletter, saying it "was sent out to the parents of around 2,500 students and 700 staff members. We had over 1,300 views," and described positive inbound messages. Steven has posted the newsletter link on the school committee website’s newsletter section so past issues are accessible.
Committee members agreed on a roughly mid‑month cadence (around the 15th) to allow subcommittees time to provide updates and to coordinate with local papers; they noted calendar adjustments for weekends or holidays. Speaker 2 proposed a draft-review-publish workflow: a volunteer drafts the newsletter, the subcommittee reviews it, and the district’s administrative staff publishes it. Speaker 2 also confirmed with John and Julia that high‑school students may be added to the distribution list in addition to parents and staff.
For content, members suggested a "featured story" approach to explain complicated items; Speaker 1 recommended the budget roadmap as the December featured story and offered to contribute graphics and visualization to clarify budget and enrollment figures. Speaker 2 said they could prepare a version (v1) of the December newsletter for review and suggested a short meeting the day or two before the planned send to finalize copy.
The group discussed calendar options for December: a brief review meeting the week of Dec. 11 with a target send on Dec. 12 (or Dec. 15 depending on holiday timing). They also noted the requirement to post meeting notices at least 48 hours in advance. The subcommittee set assignments: Speaker 2 to draft a v1 of the December newsletter, Speaker 1 to work on the S'more template and contribute graphics, Steven to embed the signup form on the website, and Reece Dahlberg to help distribute the signup link to PTOs once available.
Speaker 1 moved to adjourn; Speaker 2 seconded. Melissa and Speaker 1 voted in favor. The meeting adjourned at 12:16 PM.
Next steps: Steven to add the embedded signup form to the website; Speaker 2 to circulate the draft newsletter in advance of the short review meeting the week of Dec. 11 so the committee can finalize for a planned mid‑December distribution.
