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Saint John council approves personnel manual, procurement, park change orders and CloudPermit software
Summary
At its Nov. 19 meeting the Saint John Town Council adopted a personnel policy ordinance, approved cooperative purchasing for splash pad equipment under Indiana Code, authorized multiple purchases and change orders for park projects, and approved a CloudPermit building-software agreement; all motions carried unanimously 5-0.
The Saint John Town Council on Nov. 19 adopted a personnel policy and procedure manual, approved several purchase requests and contracts, and authorized change orders for park projects and parking-lot expansion, with all recorded motions carrying 5 to 0.
Council approved Ordinance 1878, described by staff as a change to on-call minimum pay that extends to part-time and seasonal parks and public-works employees. "This is simply changing our on call to minimum pay call," a staff member (Billy) said during the ordinance presentation. The council voted to adopt the ordinance unanimously.
The council approved five purchase requests totaling $54,547.70. Clerk Treasurer Beth Hernandez summarized the items, which included a roof ladder and aerial spotlights for $5,266.96, a $5,000 band booking for Freedom Fest, a fuel-tank gauge and associated labor for $5,797.74, an ImageTrend community-health add-on for $5,885, and mold remediation work at town hall (amount listed as $98). A motion to approve the requests carried 5 to 0.
An accounts-payable voucher representing payroll, supplies, services and equipment for the Town of St John, totaling $1,521,655.51, was presented and approved 5 to 0.
On infrastructure and parks, the council approved several contract adjustments: a $2,750 change order raising the Gates Park pickleball fencing from 48 inches to 72 inches; a final balancing reduction of $1,444.73 bringing total Gates Park Phase 2 costs to $623,405.27; and Change Order No. 2 for ALLTOP Incorporated adding $3,485.16 to the Prairie West parking-lot expansion, bringing that project total to $270,210.13. One councilmember asked why the town has repeated change orders; staff said unforeseen conditions during work required repairs and adjustments.
The council approved a continuation agreement with Hanover Township for fire services in 2026, under which Hanover will pay $45,000 for monitoring certain areas, and approved the sale of a 35-foot Alcolite ladder by the fire department.
Council also approved Resolution 2025-11-19a, a cooperative purchasing resolution to acquire splash-pad equipment consistent with Indiana Code 5-22-10-5 and 5-22-10-12, and Resolution 2025-11-19b authorizing intra-budget transfers for 2025. A contract with CloudPermit for building and planning software was approved; the package lists a $10,000 implementation cost with Year 1 (2026) fees of $19,800 and Year 2 fees of $20,592. Staff said five vendors were evaluated before recommending CloudPermit.
Routine administrative items — including the annual meeting notice for 2026 dates — were approved and council members offered holiday remarks. The meeting adjourned after a final motion and second.
Votes taken at the meeting were recorded across routine agenda items; where tallies were announced the outcome was recorded as carrying 5 to 0.
