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Votes at a glance: Southaven board approves routine contracts, bids, permits and dockets (Nov. 25, 2025)
Summary
The board carried a package of routine items including approval of minutes, multiple procurement actions (vehicles, bids, sole-source purchases), IT and utilities contracts, two conditional-use renewals, surplus IT equipment, the personnel docket, the utilities leak-adjustment docket, the claims docket ($4,132,402.39), and a motion to enter executive session for litigation and personnel matters.
At the Nov. 25 Southaven Mayor and Board meeting the board approved a slate of routine business items and contract authorizations in addition to the featured matters covered separately.
Key approvals (motion carried unless noted) - Approval of minutes for the 12/02/2025 meeting (motion carried). - Motion to move previously tabled medical cannabis ordinance item to the January 6 meeting (item 5 moved to Jan. 6). - SPD contracts: three agreements (Flock amendment, Koyo, Norton) authorized in a bundled vote (see separate article). - Public Works uniform contract (state contract) authorized for signature. - Purchase of three police vehicles from the Kansas Highway Patrol, total $112,825, authorized. - Utilities sole-source purchases authorized (Badger AMR meters — sole vendor Central Pipe Supply; Barnes pumps — sole vendor J.R. Stewart). - Award of two bids: Johns Creek box cover replacement (In Support LLC — $1,427,168) and utilities vacuum truck (Vacuum Truck Service LLC — $219,865), both authorized. - Barracuda firewall subscription agreement authorized for signature by mayor or IT director. - Trimble utilities contract (GPS/software) authorized; transcript contains an inconsistent price line that appears to be a transcription error (staff stated $6,500 per year; another line transcribed as $6,110,000,000/year). The board authorized the contract; staff will file the correct contract with the city clerk. - Two Unity/Windstream amendments for phone and internet services were authorized for signature as presented (monthly figures were given in staff summary). - Two conditional use permit renewals approved by planning: 8610 Highway 51 North (motor-vehicle repair) and 1793/1799 Main Street (full-service spa expansion). - Resolution to surplus IT equipment under Miss. Code 17-25-25 approved. - Donation docket accepted (Mid-South Outlet Shops donation to fire and police). - Personnel docket approved. - Utilities billing leak adjustment docket approved. - Claims docket approved in the amount of $4,132,402.39 (including demand checks). - The board voted to enter executive session to discuss claims, potential litigation affecting multiple departments and personnel matters; executive session was declared with no public action recorded.
Notes and clarifications - Where the transcript contains unclear numeric transcriptions (notably the Trimble line that reads '6,500 per year or $6,110,000,000 per year'), staff figures and contract documents should be consulted for the authoritative amount. - Several roll-call votes are recorded as 'Yes' in sequence in the transcript; the transcript provided here does not map every 'Yes' token to a full name in every instance. The board repeatedly announced motions carried.
