Board approves HVAC contract, superintendent contract and multiple personnel items; votes and dollar amounts at a glance

The Bellbrook-Sugarcreek Local Board of Education on Dec. 11 approved several administrative and operational items, including capital work, personnel actions and policy-implementation steps.

Key votes and actions

- Approval of Nov. 17, 2025 minutes: Motion carried by roll call (4 yes, 1 abstain; Missus Anderson abstained citing OSPA attendance).

- Treasurer's report (November 2025): Board accepted the monthly treasurer's report showing revenues slightly above and expenditures slightly below budget; the district paid nearly $3,000,000 in principal on middle-school debt, which reduced cash on hand; motion approved (roll call: unanimous where recorded).

- Join Ohio Purchasing Council: Board approved joining the Ohio Purchasing Council (a procurement cooperative) to streamline bidding for upcoming HVAC projects; motion carried by roll call.

- HVAC contract award: The board awarded HVAC work to Prodigy Building Solutions in the amount of $951,839 to replace chillers and ice tanks at Bell Creek Intermediate and convert Stephen Bell Elementary to a water-cool system; the vendor expects substantial completion by July before next school year. Motion approved (5 yeses).

- Change order for Starco: The board approved a $38,095 change order to Starco for the high-school project because pipe specifications increased from 4" to 6"; the district expects an engineer credit of $10,500, bringing the district's net obligation to approximately $27,595. Motion approved (5 yeses).

- Consent agenda and personnel approvals: The board approved routine personnel items (employments, resignations, leaves, supplementals) and substitute employment for the second semester; motions moved and approved by roll call.

- Superintendent employment contract: The board approved an employment contract for Dr. Douglas Kozad to serve as superintendent from Aug. 1, 2026 through July 31, 2031 (step 10); motion seconded and approved (5 yeses).

- Central-office job description and salary-schedule changes: The board adopted a client-device administrator/support-specialist job description and approved central-office salary-schedule modifications and voluntary transfers effective Jan. 1, 2026 (roll-call approvals).

- 2026 meeting calendar and president pro tem: The board approved the 2026 meeting calendar and affirmed the incumbent board president as president pro tem for the Jan. 8, 2026 organizational meeting (roll-call approvals).

- High school handbook revision: The board approved a revision to the high-school student/parent handbook effective Jan. 2026 to reflect a new cell-phone policy (5136) for grades 9'12, consistent with Ohio Department of Education guidance.

- Donations: The board accepted several donations, including gifts totaling $1,720 for BHS golf and $1,000 to Bell Creek Intermediate for Veterans Day; motion carried with gratitude.

- Executive session: The board moved into executive session under RC 121.22(G)(6) to review security arrangements and emergency-response protocols; roll call approved the motion and the board entered executive session at 8:27 p.m. and returned at approximately 9:02 p.m.

Counting and attribution

Where roll-call votes were recorded, meeting minutes show five board members voting in favor for the majority of motions. Specific tallies are included in the meeting record for each item (for minutes approval the recorded result was 4 yes, 1 abstain). The meeting record contains the names of board members who voted in roll calls.

What this means

The board approved capital work and personnel actions needed to deliver facilities and administrative continuity for the coming year. The HVAC award and Starco change order authorize district contractors to proceed; the superintendent contract secures leadership continuity through mid-2031. The meeting concluded after an executive-session review of security procedures.