Council reviews proposed software upgrades and new subscriptions for 2026, including accounting/timekeeping and digital forensics

City staff outlined multiple proposed software purchases for 2026 and their budget impacts. The accounting and timekeeping replacement was presented as a consolidation (replacing Springbrook and Attendance on Demand) with an estimated net cost "just north of $20,000" after offsets; staff said this would improve reporting and resident/council communication. ClickFix — a service-request management system that replaced TextMyGov — was shown as a modest net increase (~$3,200) and staff said it had been live for about a month with limited dividends yet.

Police digital forensics software (for cellphone and computer evidence) was presented as part of an opioid-abatement-funded program; staff estimated the software cost in the $23,000 range with additional hardware expenses to follow. A member of the police command staff explained the package would allow more in-house forensic work that had previously been sent outside the department.

CityLogix (asset-management/pavement/stormwater maintenance) software and a Placer AI subscription were also discussed; staff indicated some software costs would be shifted across funds (for example, stormwater covering its share). Councilors asked for evidence the software would deliver efficiencies and for options to combine services or phase ResourceX in tandem with new accounting software.

Staff emphasized compliance, reporting and reduced manual effort as the primary benefits and said they would return with vendor selections and a clearer cost-benefit breakdown before final budget adoption.