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Board approves district‑wide door hardware and safety film contracts; trustees press for faster completion
Summary
Trustees approved a competitive award for door components (lever locks, cylinders and related parts) budgeted at about $172,000 and approved exterior door/window safety film under a safety grant; trustees pressed for quicker timelines and discussed contract terms — including the possibility of adding liquidated damages if a vendor misses deadlines.
The board approved competitive procurement to buy door hardware and door‑component supplies district‑wide and separately approved a competitive contract for safety film for exterior doors and adjacent windows.
District staff said the $172,000 figure covers lever locks, cylinders, hinges and other door components used district‑wide as needed; some items can be paid from a safety grant if they apply to exterior doors. Trustees asked which campuses would receive the work and whether parts would be held in inventory for emergencies; staff said inventory would be maintained and emergency work would be handled as needed.
Trustees also discussed a separate TEA‑required safety film item to protect exterior doors and adjacent windows. One trustee pressed the board for an accelerated timeline, saying the district should require completion much sooner than a year and asked staff to include contract language for liquidated damages if the vendor does not complete the work on schedule. District counsel and staff said they could add a completion date and liquidated damages clause to the contract; trustees moved to approve the contract with that direction.
Concerns raised during the discussion included the effects of rekeying cylinders on master‑key access and the need to limit ad hoc special‑key requests; staff said a new request form requires multiple signatures and that rekeying is performed only as needed. Trustees asked staff to monitor vendor lead times and consider awarding work by quadrant or adding contract performance incentives to ensure timely completion.
Outcome: Board approved the competitive awards and directed staff to include timeline and performance provisions in contract language.
