Councilwoman Avila introduced a resolution on Dec. 17 to establish a uniform policy restricting the use of a council member's discretionary funds by incumbents who are candidates between election day and the swearing‑in of newly elected or reelected members.

"The purpose is simple, to protect public trust and eliminate the appearance that public funds could be used in any way that relates to an election outcome or transition of office," Avila said during her presentation. Debate focused on whether the post‑election pause is sufficient or whether a pro rata restriction beginning Oct. 1 of the budget year would better protect successor funds. Council members discussed amortizing discretionary funds (for example, a daily pro rata calculation or one‑twelfth of the annual discretionary budget) and whether p‑card usage should be frozen or subject to preauthorization during the window.

Council reached consensus to adopt a version that incorporates a pro‑rata calculation (daily basis referencing the fiscal year) and directed the city manager to establish administrative procedures to preauthorize and monitor p‑card and other expenditures for incumbents during the restricted window. The resolution explicitly excepted contractually obligated funds and legally required disbursements.

Council held a roll call vote with all members recorded "Yes." The resolution directs the finance department and city manager to implement the administrative policy and reporting processes to ensure transparency and compliance.