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Governance committee recommends keeping Wyndham Group after lone RFP bids $15,635 monthly
Summary
After a single RFP response priced at $15,635 per month, the governance committee recommended continuing its existing whistleblower hotline arrangement with the Wyndham Group (currently $500 per month) and to revisit procurement in spring if warranted.
The governance committee reviewed results of a public RFP for the district's whistleblower hotline and recommended continuing the current arrangement with the Wyndham Group rather than switching to the lone respondent.
An unnamed staff presenter told the committee the RFP produced one bidder offering a full-time, 24/7 service priced at $15,635 per month. "The price for that proposal is $15,635 a month," the presenter said. By contrast, the Wyndham Group currently handles hotline calls and email monitoring for $500 per month, with daily (but not immediate 24/7) review.
"Based on the cost differential, I'm not sure that we have better services that would be provided by this group based on the district's need," the presenter said, and recommended rejecting the RFP proposal and continuing with the Wyndham Group.
Board members who spoke in the discussion said they agreed with the recommendation. One member asked whether the committee needed to take formal action; staff and the board's attorney, Attorney McLaughlin, said the existing agreement continues through a date spoken in the transcript as "06/30/1926," and staff suggested reconsidering options in the spring if the board wishes to revisit procurement. The committee did not adopt a new motion at this meeting.
The committee recorded no formal roll-call vote on rejecting the RFP; the transcript records consensus views and staff direction to revisit the matter if a future proposal appears preferable.
