Board approves multiple procurement items, authorizes roof bid approach for bus garage
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Summary
Washington County board approved ISM-grant-funded equipment for multiple schools, awarded security and equipment bids, and authorized bidding for a spray-coating option for the bus garage roof while discussing funding for a new storage building.
The Washington County Board of Education approved several procurement items and moved forward on facilities planning during the December meeting.
District staff recommended and the board approved ISM-grant-funded purchases: a large-format Versa printer for Daniel Boone (recommended vendor RJ Young, approximately $93,746) and Ambrosia Sound for a staging system ($33,528.48) and audio upgrades ($30,962.97) at Westview Elementary. The board also recommended awarding burglar alarm bids for Daniel Boone, Fall Branch, and Sulphur Springs to Fleener Security (amounts recorded in the agenda materials).
On facilities, the board discussed repair of the bus garage roof. Staff laid out options: a more expensive encapsulation/encasement approach or a less-expensive spray/coating system. At least one member recommended issuing an RFP to gather multiple technical options; another argued that if the spray-coating approach is selected, the district could go straight to bid. After discussion, the board recorded a motion and amendment to put the work out for bidding with the spray-coating specification as the initial procurement approach to test product effectiveness and warranty terms. Staff noted Corel (a vendor referenced) participates in a purchasing cooperative that could accelerate procurement if the spray option is selected.
Separately, the board discussed a proposed new storage building at Daniel Boone and how to fund partial athletic department contributions and capital-outlay allocations. Finance staff reported available capital-outlay and maintenance lines that could support projects but cautioned that moving funds across major budget categories may require county-commission approval.
The board approved the documented bid awards and authorized the planned procurement steps for the bus garage roof. Finance staff committed to providing a line-item plan for funding the storage building and other projects at a follow-up meeting.