During the Town of Sahuarita’s strategic planning workshop, outreach and communication emerged as a contested topic: councilors questioned whether citizen surveys should be a standing council 'key objective' or an operational tool managed by staff.

Several council members raised concerns about small sample sizes and rely‑on sampling methods. One councilor argued that low absolute response counts — for example, a hundred respondents in a community of tens of thousands — can create misleading percentages. Facilitators and staff countered that statistically‑sound sampling techniques can yield reliable results without surveying the entire population and proposed operationalizing routine surveys rather than making the cadence itself a council objective.

Staff told council the next town survey is planned for 2026, likely at the end of the first quarter or start of the second, and recommended a scalable approach so the town can expand or narrow sampling depending on the project (for example, a bond‑related survey had higher turnout). Councilors suggested adding the words 'transparency' and 'routine' to outreach objectives to emphasize ongoing engagement while leaving final survey methods to staff implementation plans.

The facilitators recommended using PBB outputs and other engagement channels — ambassadors, interfaith groups and partners — to supplement formal surveys. The town manager and facilitators said finalized objective language will come back to council for review; staff will present implementation detail (including methodology and target audiences) later in the process.