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Germantown variance report shows Fund 27 accounting deficit; district cites timing and claims process
Summary
Business manager Britney Altendorf told the board that, as of Nov. 30, the special‑education fund (Fund 27) showed an accounting deficit of about $2.2 million and a combined net deficit of about $1.8 million; Altendorf and presenters said the figures reflect timing of federal reimbursements and not a cash shortfall.
Business manager Britney Altendorf presented the district’s July–Nov variance report for 2025–26 and said the general fund and special education fund spending rates track close to last year’s patterns. She reported a special‑education accounting deficit near $2.2 million and a combined net deficit across the two funds of about $1.8 million on the November snapshot.
Altendorf explained that the deficit is primarily a timing issue: federal reimbursements are claimed at specific points in the year and the district schedules claims rather than filing them continuously. She said the district’s bank accounts contain cash and the district is not engaging in short‑term borrowing to cover those timing differences.
Board members asked clarifying questions about whether Fund 80 covers community program costs and about how the district allocates costs between funds. Altendorf said Fund 80 is currently in surplus and that the business office is preparing a usage chart for facility cost allocation across the field house, gym and performing arts center.
The finance committee and full board received the variance report; no additional fiscal action was taken at the meeting beyond continued monitoring and planned reimbursement filings.
