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Tulare Public Cemetery District adopts FY25–26 budget amendment to transition accounting to county system
Summary
The board approved a budget amendment that reconciles QuickBooks entries to the county financial system, establishes a contingency of just over $100,000, and includes corrections and operational transfers tied to prior fiscal years.
The Tulare County Board of Supervisors, sitting as the Tulare Public Cemetery District, voted to adopt an amendment to the FY25–26 budget designed to transition the district’s bookkeeping from QuickBooks into the county financial system and to reconcile prior transfers and entries.
The county administrative officer explained the amendment "addresses a variety of operational needs" and that the proposed budget is balanced but reflects increased estimates for expenses and a conservative contingency of just over $100,000. The CAO said the change will improve transparency by aligning previously fragmented QuickBooks lines with county object numbers and enabling the auditor’s office to process payments directly.
The presentation included line-item corrections and transfers: the CAO cited a fund balance of $237,434 and operational transfers in of $328,711; discretionary interest not previously transferred of $77,211; corrections to transfers from FY23–24; and an entry returning $200,000 to pre-need care that had previously been moved. The CAO also said $8,500 in grave repurchases occurred in the first quarter before the board’s moratorium and that those repurchases were not in the budget the board adopted in August.
Board members sought clarification about what "other professional services" and "miscellaneous" line items cover; the CAO said these include accounting, external audit and legal services and small unforeseen purchases. On the Bank of Sierra balance, the CAO disclosed the county will later transfer the account into the county system while likely retaining a small revolving fund for immediate cash needs.
During public comment, Mary Cepeda asked whether credit cards for purchases (e.g., Home Depot) will remain in use and asked for clarification about Golden State Insurance entries; the CAO said the insurance item is on Golden State’s January agenda and staff are working to resolve it. Linda Malloy thanked staff for transparency and accountability.
Chair called for action on the amended budget; Supervisor Shuckley moved and Supervisor Townsend seconded. The board adopted the amendment unanimously, 4–0, with Supervisor Valero absent. CAO was directed to forward the approved amended budget to the Tulare County Auditor-Controller.
