Board members pressed staff on a proposed transportation software contract that would replace existing routing and scheduling services and consolidate parent communication tools.

Board member David Perry asked pointedly about student privacy: “Is there any private student information stored on the file with the system?” Staff answered that the bus‑planner integrates with the district’s student information system, has been vetted by the district’s technology team and that a contract and security agreement meeting the district’s requirements are in place.

Staff described the three‑year contract as a consolidation of prior services and said the procurement team expects efficiencies and improved reliability. “It will also annually save us about $20,000,” staff told the board while noting the multi‑year total (roughly $469,000) is split across three budget years.

Why it matters: Routing and parent‑communication systems can handle sensitive data that implicate student privacy, location and parental contact information. Board members sought details on PII scope, cloud storage and third‑party contractor sharing to be certain the district’s data‑security standards are met.

Next steps: Technology staff said the vendor is compatible with Infinite Campus, Samsara and other systems, and that the district will continue negotiating contract terms and reviewing penetration‑testing and SOC reports. Board members asked staff to return with specifics on the PII fields stored, contractual protections and a summary of jurisdictions/school systems using the product.