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Audit flags documentation gaps; oversight committee presses district for clearer invoice and contingency records
Summary
An operational audit identified weaknesses in documentation of subcontractor bid attendance, invoice labeling by GMP category, and monitoring/documentation of general-condition costs. Committee members and staff said they are implementing better logs and documentation practices and requested written follow-up for the committee.
Committee members spent a large portion of the Nov. 18 meeting discussing an external audit that raised procedural weaknesses in how the district documents construction payments and monitors certain cost categories.
The audit's recommendations — read into the record by a committee member — urged the district to "establish procedures to require district personnel to attend and document attendance at subcontractor bid openings, confirm applicable subcontractor licenses, and compare subcontractor bid awards to the GMP and subcontractor contracts to verify that the CME uses a…
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