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Morgan County adopts tighter cash-handling policy, limits Venmo use for county accounts
Summary
The commission approved CR25-65 updating cash-handling procedures and restricting payments to any county Venmo account unless expressly authorized by the treasurer, clerk-auditor, county attorney and the portfolio commissioner. The change aims to standardize payment flows and add training and monthly reporting requirements.
Morgan County commissioners on Dec. 16 approved a revised cash-handling and deposit policy (CR25-65) that clarifies which officials can authorize electronic payment methods and creates new reporting requirements for receipting offices.
The policy change, presented by county staff, states the only officials who may expand or approve new payment systems are the treasurer, the clerk-auditor and the county attorney along with the commissioner assigned to the relevant portfolio. The new text also prohibits deposit of funds into any county Venmo account unless the four parties expressly approve it.
County staff explained the intent was to limit ad-hoc payment channels and require training for any personnel who receive or process county funds. "The only official Venmo that has currently been approved is for the county fair, and we want to limit that as much as we can," a county staff presenter said during the meeting.
Commissioners discussed practical steps to implement the policy, including a pre-fair training session for fair volunteers and a post-event debrief to ensure compliance. The policy also adds a monthly reporting requirement from receiving offices to the treasurer’s office to improve transparency and reconciliation.
A motion to approve the amended policy was made by Commissioner Nittman and seconded by Commissioner Blocker; the commission approved the measure by voice vote. The policy will guide how the county uses payment platforms, how money collected at events is handled, and who must sign off before a new payment channel is accepted.
The commission’s next steps include circulating the final language to affected departments, scheduling required training for staff and fair volunteers, and embedding the new reporting procedures into internal operating procedures.
