Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Technology Procurement topic
No spam. Unsubscribe anytime.
Mayor urges council to approve police records-hosting contract with Sundance Systems to give city direct access to data
Summary
Mayor Thomas urged passage under suspension of Resolution 156-2025 to contract with Sundance Systems for police records hosting and mobile data terminals, citing improved direct access to city-controlled data and an initial payment of about $9,000 to secure a 2026 implementation slot.
Mayor Thomas presented Resolution 156-2025 on Nov. 25, asking the Committee of the Whole to authorize a purchase agreement with Sundance Systems for the city's records management system, mobile data terminals and police workstations.
The mayor said the current Motorola-based system is cumbersome and often requires the city to request routine reports through an external dispatch partner. He said Sundance would allow the city to host and extract its own data, streamline reporting and staffing deployment decisions, and reduce reliance on third parties. The mayor asked council to pass the resolution under suspension as an emergency in order to make an initial payment (roughly $9,000, as stated) and secure scheduling for a planned changeover in spring'to'mid 2026.
Cost context provided in the discussion estimated current third-party services at approximately $16,000'$18,000 per year; the presenter said an initial transition could raise annual charges to roughly $36,000'$37,000 with a sizable start-up component. The mayor framed the change as a move to give the city full control of its data and the ability to generate necessary reports without intermediary steps.
According to the transcript, council proceeded with motions and recorded affirmative confirmations to pass the item under suspension.
