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Waunakee board approves switch to CIVMIC for municipal insurance starting Jan. 1, 2026
Summary
The Waunakee Village Board voted to adopt CIVMIC for liability, workers’ compensation, crime and property insurance effective Jan. 1, 2026, after staff cited modest premium savings, training and NeoGov software integration; one trustee abstained over sewer-backup coverage concerns.
The Waunakee Village Board voted Nov. 28 to switch the village’s liability, workers’ compensation, crime and property insurance to CIVMIC effective Jan. 1, 2026.
Staff presented findings from multiple departments and outside contacts and recommended the change, citing modest savings in estimated premiums, CIVMIC’s training programs and access to additional NeoGov applicant-tracking modules that staff said would reduce recruitment workload. Deputy administrator Jared Hein summarized an HR-centered memo comparing CIVMIC and the incumbent, the League, and said both organizations offer similar legal and policy services but CIVMIC’s platform would better leverage current software modules the village already uses. Finance Director Renee Meinholtz said she had confidence in CIVMIC’s financial analysis after efforts to make the proposals “apples-to-apples,” and said staff plans to set aside unassigned fund balance to cover any major future claims.
During discussion, the utilities commission reported it had reviewed 10 years of sewer- backup claims versus premiums and expressed a consensus that, if paying separately, it would not choose separate sewer-backup coverage. Several board members said they were inclined to support staff’s recommendation after follow-up questions; Trustee Nyla Frey said she would abstain from the final vote because she remains concerned about a perceived gap on sewer-backup coverage and wanted a written plan addressing that risk.
A motion to approve CIVMIC was made and seconded; the motion carried with one abstention. The board’s packet included the staff memo, comparative financial analysis and a Jared Hein HR summary that outlined training and technology benefits staff expects to realize from CIVMIC.
What happens next: the new coverage is scheduled to take effect Jan. 1, 2026; staff said they will adjust the 2027 budget to reflect realized savings and will set aside funds from the unassigned fund balance for potential claims.
Sources: Board presentation and Q&A by village staff and department representatives; public packet materials provided to the board.
