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Sanitary Board approves pay application, engineering amendment and authorizes sewer extension contract
Summary
The Clarksburg Sanitary Board approved pay application No. 10 and a $10,000 Thrasher invoice, approved amendment No. 3 to engineering services, and authorized the chairman to sign a contract with Pro Contracting for an extension project (bid $837,137 plus 15% contingency).
The Sanitary Board voted to approve a series of contractor payments and contract actions during its meeting, including a pay application, an engineering amendment and authorization for a sewer extension contract.
Board member (S2) moved to approve payment application No. 10 for Independent Enterprises Incorporated; the motion was seconded and approved by voice vote. The amount announced in the meeting transcript contained inconsistent figures when read aloud by the mover; the board approved the payment as presented in the meeting packet.
The board then approved a Thrasher invoice for Clarksburg Phase 5A in the amount of $10,000 after a motion from the same board member and a second.
Engineer (S4) explained an amendment (amendment No. 3) to the engineering services agreement was necessary because sequencing of construction required additional resident project representative (RPR) work that could not be shared across water and sewer tasks. Board member (S2) moved to approve amendment No. 3 to the engineering service agreement for Clarksburg Phase 5A; the motion passed by voice vote.
S4 presented bid results for an extension project (described in the meeting as coming from the other side of the track on Ohio Avenue near Menards, ending near the Red Caboose) and said Pro Contracting was the low bidder and 'it is under budget.' S4 asked permission for the chairman to enter into a contract with Pro Contracting for the bid price of $837,137 plus a 15% contingency; S2 moved to authorize the chairman to enter the contract, the motion was seconded and approved by voice vote. S4 said staff will not issue a notice to proceed until the required deposit from Wilson (named in the discussion) is received.
The meeting included no roll-call counts beyond voice ayes recorded at each motion; votes were recorded as 'Aye' by the participants present. The board also deferred draft change order No. 3 to the January meeting to allow staff time to verify contractor-provided quantities and documentation.
The board adjourned following a short report about a permit-language court review.
