Lebanon Board of Works adopts take‑home vehicle policy for civil employees

The Lebanon Board of Works on Dec. 8 adopted a written take‑home vehicle policy for civil city employees that clarifies allowed and prohibited uses and sets administrative requirements.

Mayor Gentry presented the policy and said it is intended to clarify how take‑home vehicles are authorized and administered as the city grows: “You only the authorized city employee can operate the take home vehicle,” he said, and noted the policy does not apply to police or fire, whose programs remain governed by their own standard operating guidelines. The policy allows vehicle use within Boone County (or the county of an employee’s residence) for commuting and limited personal trips such as medical visits, requires submission of mileage documentation for IRS compliance and states employees are responsible for the city insurance deductible for accidents that occur during permitted personal use.

The policy also prohibits commercial activity (ride‑share, deliveries), towing non‑city trailers or hauling non‑city construction materials, smoking in city vehicles and operating the vehicle while impaired; disciplinary actions for violations range from revocation of privileges to termination. The board moved, seconded and approved adding the policy to the employee handbook.

Next steps: The policy will be incorporated into the city handbook and administered by the treasurer’s office and department supervisors; staff will track mileage and document compliance in payroll records.