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Lebanon parks board adopts BOT provisions, authorizes RFPQ to advance $10 million Westside Park plan
Summary
The Lebanon Board of Park Commissioners adopted a resolution to use Indiana—ode BOT provisions and authorized the issuance of an RFPQ to select a team to design, finance and deliver the Westside Park; the board approved schedule adjustments and confirmed a $10,000,000 council budget for the project.
The Lebanon Board of Park Commissioners voted to adopt state "build-operate-transfer" (BOT) procurement provisions and authorized staff to issue a request for proposals and qualifications (RFPQ) to advance the Westside Park project.
City Engineer Kevin Curley, who presented the resolution, said the board doption simply enables the board to use Indiana Code Title 5, Article 23 for delivery of a park project and does not itself change the master plan. "This resolution would allow the parks director to make future recommendations," Curley said, and described the BOT process as one in which a qualified team delivers design, construction, financing and operations under a guaranteed maximum price and schedule. "The other real benefit I see is that it guarantees schedule and budget as you move forward," he said.
The nut of the action: by adopting the BOT provisions the board authorized staff to publish an RFPQ to identify a team that could take the existing Westside Park concept through detailed design and construction. Curley told board members the RFPQ will not re-open the master-plan decisions; it will instead solicit teams qualified to produce construction documents, pricing and, if proposed by a bidder team, financing options.
Board members discussed committee composition for evaluating responses, with Curley saying he expects a committee to include park staff, a mayoral representative and one or two council members; the parks board would also have a representative on the committee. The board discussed accommodating public questions and extending deadlines over the holidays. Curley proposed moving the addenda date to Jan. 14 and making the RFPQ response deadline Jan. 30 to give proponents extra time; the board approved that adjusted schedule.
Curley also confirmed the city council has established a $10,000,000 budget for the park elivery, a figure built into the procurement assumptions shared with the board. He said some teams may propose that they bring financing to the table while others will assume the city finances the work through traditional methods; the RFPQ will require proposers to show budgets, soft costs and turnkey pricing.
The board moved, seconded and approved the BOT resolution in a voice vote. The board then voted to authorize issuance of the RFPQ and the adjusted schedule. The actions set the procurement process in motion; staff said they will return to the board with committee choices and periodic updates as the selection and design process proceeds.
What happens next: staff will publish the RFPQ with the board-approved schedule, form the evaluation committee and begin receiving proposals under the Jan. 30 deadline. The board will receive committee recommendations before any contract award or construction decision.
Provenance: Topic discussed beginning SEG 303 and concluding SEG 491.
