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Board hears report on vacancies and exit polling; asks for analysis of substitute outsourcing
Summary
Staff reported roughly 49 job postings and about eight classroom vacancies; the board asked for an analysis of administrative overhead in managing substitutes and to evaluate third‑party placement services and their quality and costs.
District staff told the board the district currently posts just over 49 positions online, which includes some postings with multiple FTEs and roughly eight classroom vacancies. A board member asked whether the district performs centralized exit polling to understand turnover among paraprofessionals and other support staff.
Staff said the district has improved its exit‑survey process by collecting personal emails during onboarding and sending surveys to both work and personal addresses; staff reported that personal reasons (relocation, family) were the most commonly cited reasons for leaving when the district analyzed responses.
On substitutes, a board member asked for an estimate of the administrative overhead of managing the sub pool and whether outsourcing substitute placement could reduce HR time. Staff said they would gather cost and quality comparisons and consider whether a job fair or other recruitment steps are needed, especially for hard‑to‑fill positions such as bus drivers and related‑services roles.
Next steps: staff will return with detailed vacancy counts, the number of incoming transfers with 10+ years’ experience (including out‑of‑state hires), and an analysis of outsourcing options for substitute management.
