Board of Works approves routine contracts, event permit and claims
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Summary
At its December meeting the Portage City Board of Works approved a set of routine items including a commercial-agreement renewal with Macaulay Bennett, a streetlight agreement with Lennar for Swanson Trails, the MS Warrior Dash special-event permit, reversal of a bulk-collection fee, and board claims and payroll totaling $2,351,522.37.
The Portage City Board of Works approved several routine items during its meeting.
Unidentified Speaker 1 introduced the 2026 Macaulay Bennett commercial agreement; Tom said the contract is the same standard agreement the city has with RDC and that it had not changed structurally. Legal counsel said there was no legal objection. Unidentified Speaker 4 moved to renew the agreement, the motion was seconded and the board approved the renewal.
The board also voted to approve a special-event request for the fifth annual MS Warrior Dash, presented by Unidentified Speaker 3 as an event benefiting people with multiple sclerosis who need equipment or services not covered by insurance. "This is a course that we've been doing for 5 years now," Unidentified Speaker 3 said, noting volunteers staff the event and there have been no problems in prior years; the board approved the permit.
For the Swanson Trails development, Unidentified Speaker 5 described a standard streetlight agreement with Lennar Corporation in which the developer installs the streetlight infrastructure and posts a two-year maintenance bond before the city assumes maintenance. Legal counsel reported no objection, and the board approved the agreement.
On a billing matter, the board reversed a bulk-collection fee after Randy explained a pile of items had been placed curbside after a home sale and the charge had been accidentally billed to the new owner. The board approved reversing the fee.
The board reviewed and approved Board of Works claims listed for 12/23/25 and approved payroll claims for 12/12/25; Unidentified Speaker 4 moved to approve payroll claims totaling $2,351,522.37 and the board voted to approve.
Each of these items was moved, seconded and approved by recorded aye votes during the meeting; no detailed roll-call tallies are recorded in the transcript beyond the board's recorded affirmative responses.
