Only responsive bid of $149,000 for high‑school restroom renovations; mini‑splits would add $16,000
Loading...
Summary
District staff reported a single responsive bid from Thomas Plumbing for two nonfunctional guidance‑hall restrooms at Hoke County High School for $149,000; adding mini‑split HVAC units would raise cost about $16,000, and staff recommended asking county commissioners to reallocate savings if the board wants the HVAC included.
District facilities staff updated the board Dec. 9 on a request for proposals to renovate two nonfunctional restrooms in the guidance hallway at Hoke County High School.
The solicitation ran in two posting windows (Oct. 21–Nov. 4 and Nov. 6–Nov. 15). Facilities staff said two companies expressed interest (Centrix and Thomas Plumbing) but only Thomas Plumbing submitted a responsive proposal. Thomas’s response "did meet the identified scope of work" and included a 12‑month warranty; the quoted price was $149,000, within the original $150,000 capital allocation the county had listed for the project.
Facilities staff noted the RFP asked for mini‑split HVAC systems to provide airflow in both restrooms; including those systems would add approximately $16,000. Staff presented two options to the board: (1) fund the mini‑splits from maintenance/district funds, or (2) request the county commissioners reallocate savings from other projects to cover the $16,000 addition. Staff said they had discussed the reallocation approach with county staff and were advised that reallocation would be the practical route if money was available.
Board members asked whether rebidding could generate additional responses. Staff said the process had been posted twice for a total of about 20 days and that rebidding would restart the timeline; the project has not yet been awarded. Staff also described the work as potentially hazardous in parts (abatement, demo) and said timing could push final action into January or February depending on bidding and commissioner action.
Why it matters: The work is intended to make two restrooms functional and ADA‑compliant; choices about HVAC and how to fund it will affect total cost and schedule. With only one responsive bid the board must decide whether to proceed with the single bidder, rebid or seek county reallocation.
What’s next: The item returned as information; staff will present an action item at a future meeting (January) if the board wants to proceed with awarding a contract or pursue rebidding. If the board opts to add mini‑splits and pursue county reallocation, staff will coordinate with commissioners.
