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Low bid of $133,407.60 proposed to replace HVAC units at eight county tower sites; funding not yet in budget
Summary
Director of buildings and grounds Jason Slack told the board that CellSight Solutions submitted the lowest qualifying bid—$133,407.60—to replace aging HVAC units at eight tower sites; Slack said the units are 15–20+ years old, use obsolete refrigerant and replacement is necessary to protect equipment, but funding was not currently budgeted.
Jason Slack, director of buildings and grounds, briefed the board on bids to replace HVAC systems at eight county tower buildings (two units per site). Slack said bids were posted for three weeks and multiple vendors responded; the lowest qualifying bid was from CellSight Solutions at $133,407.60 and the bid package is attached to the board packet.
Slack told the board the existing units are 15–20-plus years old and use R‑410A refrigerant, which is being phased out; the recommended replacement units will use R‑454B refrigerant. He said continuous cooling is critical because the tower sites house computer equipment and that replacement is therefore warranted. Slack also noted that some bids included crane charges and that site fencing might need temporary removal to allow equipment access.
Board members asked whether parts remain available for existing units and whether the sites have backup generators and insulation; Slack said parts are still obtainable and that each site has emergency generators. Slack said funding for the replacements is not currently in his budget and recommended bundling this work with other task-force recommendations at the next study session so the board can consider the full package.
No final contract award occurred at the meeting; staff was asked to return the item as part of the task‑force package for formal action.
