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Commission authorizes $1.8M appropriation and SAP contract for county ERP modernization
Summary
Bernalillo County approved appropriation and contract authority to replace legacy financial systems with SAP S4/HANA and SAP Ariba, citing better contract management, real‑time spend tracking and estimated $1.7M incentives if signed by year‑end; implementation expected 24–36 months.
The Board of County Commissioners on Dec. 10 authorized staff to appropriate $1.8 million and to execute contracts to modernize the county’s enterprise resource planning system with SAP S4/HANA and SAP Ariba.
Chief Information Officer Robert Benavides said the county’s financial systems date to 2007 and cannot meet modern reporting needs. The request sought authorization for an approximately five‑year contract with SAP Public Services to replace core financials and procurement tooling; staff said implementation will be phased (Ariba first) and could take 24–36 months, with real‑time reporting, improved segregation of duties and automated contract and insurance certificate tracking among the benefits.
Benavides said the county could realize about $1.7 million in vendor incentives if the contract is signed by the end of the calendar year. Commissioners asked about run‑rate duplication of costs during the transition, vendor ecosystem onboarding for local suppliers, project‑planning features and use of contract‑management automation to flag expirations and compliance. The motion to approve the appropriation and contract authorization carried 5‑0.
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