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Committee reviews Workday/Worktave overtime bank rollout and payroll integration issues

Personnel and Hiring Committee · December 13, 2025

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Summary

Staff described rollout of a voluntary overtime bank within Workday (Worktave) launched Nov. 16, noted integration and validation issues with payroll and monitoring systems, and discussed vendor fixes and retroactive acceptance of records to Aug. 24.

Committee members were briefed on the city’s new voluntary overtime bank and related Workday (Worktave) integrations, which staff said were officially launched Nov. 16 but still require vendor updates and additional validations.

Speaker 1 said the overtime bank was implemented to allow employees to save overtime hours within Workday and that system changes were made to financial and monitoring platforms to support the feature. Staff reported the system was being updated to accept dates back to Aug. 24 for purposes of transfers and corrections, but stressed the need for careful validation to avoid payroll errors.

Staff described planned vendor changes and additional validations that are expected to be finalized by the end of the month to reduce errors; until integration is complete, many manual payroll collections and ticket handling will continue. The committee heard that different departments (fire and police) have accelerated needs and that some manual confirmations (for roughly 1,000 employees) will be required while the system stabilizes.

Committee members pressed staff for timelines and asked whether evaluations and retroactive windows could be extended; staff said a conservative approach is being taken and recommended further testing before wholesale extensions. The transcript preserves staff comments about timelines and validations; no formal policy change or vote was recorded in the provided segments.