West Haymarket JPA reviews finances; approves payment register and scoreboard tariff amendment
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Summary
Finance staff reported revenues exceeded expenditures year‑to‑date, with occupation tax receipts steady and Pinnacle Bank Arena operating above budget; the board approved the payment register and later approved a $162,305.92 tariff amendment for the centerhung scoreboard, bringing the scoreboard contract to the figure reported in the meeting.
The West Haymarket Joint Public Agency reviewed its financial reports and approved routine payments and a tariff amendment for the arena scoreboard during its December meeting.
Finance staff summarized the payment register for August–October 2025, highlighting several large items including a final payment to Daktronics of $133,091 for the scoreboard and a payment to District Energy Corporation of $766,252 (75% billed back to customers). The presenter said total project costs for the scoreboard, including tariff payments to be considered later on the agenda, amounted to $4,936,142, which is below the $6 million budgeted amount.
On the operating side, staff reported approximately $8.7 million in total JPA revenue for the first two months (including occupation tax collections around $4.2 million) and total expenditures around $3.7 million, yielding an excess of revenues of about $4.97 million. The presenter said Pinnacle Bank Arena’s net income was $1,322,000 through the first two months — roughly $200,000 over budget.
After discussion and a formal motion, the board approved the payment register for August–October 2025 by roll call (Claire and Beckias voted yes).
Later in the agenda, the board approved Amendment 2 to the scoreboard contract (WH25‑39) to cover tariff fees. Staff reported tariffs and customs duties originally totaled roughly $239,000; after negotiations with Mitsubishi Electric, the JPA’s additional responsibility was reduced to $162,305.92, bringing the reported scoreboard contract total to approximately $3,605,224.92. A staff member credited Joe Donlinger for negotiating a concession by Mitsubishi that lowered the JPA’s share.
Regent Tim Clare and other board members thanked staff for the fiscal stewardship and the negotiation work; all budget and contract approvals on the agenda passed on roll call with Claire and Beckias voting yes.