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FOAC accepts construction audit showing Phase 1 compliance for Westside Adoption Center renovation
Summary
The Financial Oversight and Audit Committee accepted an audit finding that phase 1 of the Morehead Middle School-to-Westside Adoption Center renovation met City policies for inspections, expenditures and change orders; staff will supply a detailed list of eight change orders totaling $76,000 on request.
Liz Delaio, the auditor presenting for the Financial Oversight and Audit Committee, told members that phase 1 of the renovation project to convert Morehead Middle School into the Westside Adoption Center had been audited for compliance with the Capital Improvements Department’s procedures. "We reviewed construction expenditures totaling 6,800,000.0, reviewed 8 change orders totaling 76,000, and reviewed a sample of 15 daily inspection reports," Delaio said during the presentation.
The audit concluded that the Capital Improvements Department had established and followed policies for inspections, reviewing expenditures and processing change orders. "They properly reviewed, approved, and paid applications from contractors within 30 days," the audit report said, and auditors recommended the department continue to monitor planning, budgeting, scheduling and quality control.
Committee members sought more granular information about the eight change orders. One member asked, "What are the 8 change orders?" Delaio said the report lists the eight change orders in total but did not break down each order amount in the presentation; Gilbert Guerrero of Capital Improvements told the committee that change orders commonly arise from unforeseen conditions, user requests or design oversights and that the department would provide the detailed list on request.
The committee moved to accept the audit results and voted unanimously to do so. The committee recorded the vote as 4–0 in favor.
The audit document and committee discussion indicate staff will provide a breakdown of the eight change orders and their causes; the committee did not request additional management responses because the audit’s findings were positive and a follow-up audit was not scheduled.
The committee then proceeded to the next agenda item.
