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Council accepts maintenance-worker retirement, appoints investigator and weighs outsourcing accounting
Summary
Council accepted the retirement of street maintenance worker Bob Fry, approved appointing a current officer as investigator, authorized advertising a maintenance-worker vacancy, and discussed replacing the finance officer with an administrative specialist while potentially outsourcing accounting functions to SEK.
Millersville Council on Nov. 11 approved several personnel moves and discussed a proposed reorganization of its finance function.
The council accepted with regret the retirement letter of maintenance worker Bob Fry. Rebecca (the borough manager) moved to advertise the Maintenance Worker 2 job to fill Fry's position, with an internal posting for one week followed by wider recruitment if no internal candidate applies; the motion carried by voice vote.
On police staffing, the council approved appointing a current police officer to serve as an investigator. Council members and staff emphasized that the investigator assignment is treated as an appointment under existing contract language (not a civil-service promotion). A council member said Lieutenant Scott is eligible to retire next June and stressed the need to train a replacement, which the council said it hopes will provide a named candidate at the next meeting.
Rebecca proposed replacing the borough's finance officer position with a new "administrative specialist" role that would combine administrative and finance-accounting tasks after repeated turnover in the finance officer role. In tandem, she recommended retaining SEK, the borough's auditing firm since 2023, to provide outsourced accounting work (bank reconciliations, journal entries and related tasks) to improve bookkeeping and potentially shorten and lower the cost of audits.
Rebecca estimated the additional accounting expense for 2026 at roughly $10,000–$15,000, acknowledging that the figure is an early projection and that longer-term efficiencies could offset the interim cost. Council members asked for raw numbers, expressed reservations about relying on projected savings and requested comparative pricing from other firms before final decisions.
Next steps: council expects to have a name for the investigator appointment at the next meeting, will post the Maintenance Worker 2 position as authorized, and asked staff to further clarify costs and vendor comparisons for the accounting outsourcing proposal.
