Committee approves measure to require automated procurement submissions, sets implementation timeline

The committee approved a substitute ordinance that will require the Department of Procurement to use a centralized, automated electronic system to accept bid and proposal submissions for competitive procurements.

Amber Robinson, a Department of Law attorney, said the ordinance makes use of a mandated system — rather than optional use — and explained that while the legislation does not spell out every operational detail, the council’s oversight role will ensure the system meets required functionality. Robinson read the timetable provision into the record: the development and implementation of the centralized automated system shall commence on or before June 30, 2026.

Chief Procurement Officer Chandra Houston told the committee procurement staff already have embedded templates into the system since Oct. 1 and believe they can meet the implementation timetable. “We are in favor of this additional automation,” Houston said, and described work already underway on evaluation tools and responsiveness checks.

Council members emphasized that electronic submission is one link in a longer procurement chain and urged staff to consider automation across evaluation and responsiveness processes. One council member asked whether the ordinance eliminates a paper option; Robinson and Houston said the requirement will move the department toward full use of the electronic system within the established timeframe.

The committee debated a substitute and took the item forward; committee discussion included motions to move into committee of the whole and votes recorded on the substitute. Members said the goal is to increase transparency, reduce missing pages in bid submissions and make the process more efficient for applicants and staff.