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Commissioners press staff on repeated change orders and cumulative amendment totals for long-running project
Summary
Commissioners questioned why Amendment No. 8 and prior change orders have increased a project’s cumulative cost to roughly $2 million, asked whether percentage caps on change orders have been exceeded, and requested a detailed report at the next meeting.
During discussion of Amendment No. 8 (an amendment in the amount of $32,325 related to the donations acceptance program fiscal year 2016), commissioners pressed staff for a full accounting of cumulative change orders on a long-running project that began under a 2016 contract.
A commissioner asked why the project had so many amendments and cited examples from the record, including a recent change order reported as $574,000 and a previously shifted amount of roughly $2,500,000 that required reallocating MPO funds. The commissioner asked whether change orders are subject to a percentage cap (one speaker referenced a 25% typical cap) and whether the cumulative total now exceeds allowable limits.
City staff acknowledged the complexity of the project—citing factors such as material price increases, inflation and engineering changes (including refrigerant upgrades)—and said they would prepare and present a report at the next meeting detailing the history and justification for each amendment. "I can present a report on all the changes and how they came about at the next meeting," a staff member said.
No final vote on the detailed breakdown was recorded during the provided transcript; commissioners requested follow-up documentation to clarify whether the cumulative amendments complied with procurement rules and contractual limits.
