DeKalb County PWI defers $15.9M road resurfacing award and $49.8M sewer-rehab procurement to Jan. 13

The DeKalb County Public Works & Infrastructure (PWI) committee on its final 2025 meeting recommended, but deferred, two high-value procurements to the Board of Commissioners meeting on Jan. 13 to allow time for audit follow-up and completion of vendor paperwork.

The first item was a low-bid recommendation for LMEG road resurfacing projects across all commission districts, originally listed as a Triple R Paving & Construction LLC award not to exceed $16,441,457.68. Department staff told the committee an audit flagged a quantities discrepancy; the bidder accepted a revised quantities list and staff subsequently cited a revised total of $15,858,950.55. Committee members and staff discussed a missing paperwork item that staff expected to receive before the county’s next meetings. To allow completion of documentation, a committee member moved to defer the item to the Jan. 13 Board of Commissioners meeting with a prior stop at PWI; the motion carried on a voice vote.

The committee also deferred a Department of Watershed Management procurement for consent-decree ongoing sewer condition assessment and rehabilitation. Staff recommended awards to Kemi Construction Company Inc. and Southeast Pipe Survey Inc. for a combined, not-to-exceed total of $49,752,501. Director Wells said the contract is intended for ongoing assessment and narrow point repairs for pipes 6 inches to 36 inches in diameter, including manhole rehabilitation, and that larger replacements would be handled through separate projects after condition assessments and engineering review. Wells emphasized the agreement supports both consent-decree obligations and day-to-day operational needs; he also noted the procurement remains in audit. Given those outstanding audit steps, the committee moved to defer that item to Jan. 13 with a stop in PWI and the motion carried.

Several other, lower-value items were approved during the meeting. The committee approved a change order to extend multi-department contracts for high-visibility reflective safety apparel through Dec. 31, 2026 (total not to exceed $130,000), an extension to a gravity-sewer cleaning contract with Wolpert Inc. to allow contract closeout and QA/QC, and a cooperative piggyback agreement to use a Cobb County electrical‑maintenance contract (Capital City Electrical Services LLC) not to exceed $100,000 to ensure coverage at treatment facilities. The committee also approved a renewal for catch basin cleaning services with Metals and Materials Engineers LLC through Jan. 31, 2027 (not to exceed $1,016,275).

On a separate agenda item, the committee approved a substitute for an RFP awarding on-call engineering and design services to multiple top-scoring firms. Staff said a recalculation of LSBE scores added Pond & Company to the list and that the per-award not-to-exceed amount had been reduced from $1,000,000 to $600,000, yielding a new total of $3,600,000 to be funded by SPLOST 2, category B (transportation). Staff described the RFP as a multi-award arrangement that will distribute work among the selected firms; the committee recommended the substitute and approved moving it forward for Board consideration.

The committee’s actions were procedural recommendations to send to the Board of Commissioners on Jan. 13; final awards and contract actions will be made by the Board after the staff provides any outstanding audit documentation. The meeting closed with brief acknowledgments to central staff and county executives and an adjournment.