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Commission asks budget committee to refine P‑Card rewards language after department concerns
Summary
Riley County staff proposed removing a line that would require travel reward accounts to be in the county’s name; department heads said airline reward accounts are tied to personal traveler IDs, and the commission asked the budget planning committee to draft clearer policy language for later review.
RILEY COUNTY — Riley County’s budget and finance officer presented proposed edits to the county’s procurement (P‑card) policy Dec. 18 after department heads raised practical concerns about a line that would have required travel and other reward accounts to be held in the county’s name.
Britney Phillips, budget and finance officer, said the policy language had been added to align with a gift‑card rule but department heads asked that the line be removed because many airline and travel reward accounts are linked to individual traveler IDs and cannot practically be converted to an institutional account. "If that rewards account has to be in Bridal County's name, I can't fly on American Airlines as of my traveler information," a department head said during the exchange, summarizing the operational problem.
Phillips said her intent was to prevent use of reward points earned on county purchases for personal benefit, citing past instances where reward points accrued on county purchases could not be verified as used for county business. Commissioners discussed whether policy language could require that reward points earned from county business be used for county business and how to track or verify that use. Several commissioners asked the budget planning committee to draft clearer, enforceable language and return a final draft for commission review.
No formal policy change was adopted at the meeting; staff and commissioners directed the budget planning committee to develop proposed language and run the final draft through the council process before returning it to the commission.
