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Finance & Personnel Committee approves routine contracts, grants and ERP RFP; battery‑storage project terminated
Summary
The committee approved vendor payments and recommendations to council including a reservation agreement with Holy Cross for elections, GHC insurance renewal with a 7.9% rate cap ($2,402,260 estimated premium), a WisDOT carbon reduction grant with a $33,360 match, McMahon EMS chief recruitment (≤$25,000), termination of the police battery storage project with a reimbursement request (~$43,368), and authorization to issue an ERP RFP.
The City of Middleton Finance and Personnel Committee unanimously advanced several routine items to the full council, including vendor payments, facility agreements, benefit renewals, grant agreements, a recruitment contract, and authorization to issue an enterprise resource planning (ERP) request for proposals (RFP).
Motions approved or recommended to council included acceptance of the minutes and an audit of the bills (with three added invoices: Baker Tilly $13,992; Plant Morin $26,200; Madison Metropolitan Sewerage District passthrough $27,074.38). The committee recommended council approval of Resolution 2025‑45 (acceptance of a quick plan deed).
The committee recommended approval of a reservation agreement with Holy Cross for elections facility use in 2026 and 2027 and approved the Group Health Cooperative annual renewal; staff estimated the 2026 premium cost at $2,402,260 with a 7.9% rate increase consistent with negotiated caps. Committee members were told benefit costs (WRS, FICA) are excluded from the consultant’s base‑pay costing and will be included in budget materials.
The committee recommended accepting a Wisconsin Department of Transportation carbon reduction program grant agreement; the grant will fund work in 2026 and carries a local match estimated in the packet at $33,360. The committee authorized staff to enter a not‑to‑exceed $25,000 contract with McMahon Associates for EMS chief recruitment and directed staff to proceed with issuing an ERP RFP and the proposed vendor evaluation process; staff said proposals are expected in October with vendor selection targeted by year‑end and implementations commonly taking 12–18 months.
Separately, the committee directed staff to terminate the police department battery storage project and to seek reimbursement from the Public Service Commission Energy Innovation Grant for documented work to date by HGA Engineering and Eagle Point Solar; staff indicated $43,368 in expenditures is being pursued for reimbursement but additional reconciliation with vendors may change that figure.
Committee members also set direction for the department budget presentation meeting and agreed to a 5:00 p.m. start time for the Sept. 30 budget presentations; the committee adjourned thereafter.
