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Council authorizes notice of intent for Penzi Supply paving contract after budget trade-offs
Summary
Palmyra Borough Council authorized a notice of intent to award a street-paving contract to Penzi Supply (base bid $485,609.53) and discussed removing alternates or postponing streets to avoid a 0.5-mil tax increase; staff proposed using two seasonal public-works hires instead of a full-time position to balance the budget.
Palmyra Borough Council authorized the borough manager to issue a notice of intent to award a paving contract to Penzi Supply of Harrisburg, Pa., with a base bid of $485,609.53 and two alternates ($234,551.13 and $41,418.33). The motion was moved by a named councilor and approved by voice vote.
During discussion, borough staff reported a current budget shortfall of approximately $252,871 if all paving items remain in the plan. Councilors weighed which projects to defer — for example, removing South Duke Street or alternate paving items — and considered the value of completing a small parking-lot project for the borough park versus paving an additional street. One staff member recommended proceeding with the contract while removing alternates if council preferred a fiscally conservative approach.
Councilors and staff also discussed staffing as a budget lever. One staff speaker suggested hiring two seasonal public-works employees next year rather than adding a full-time position; councilors said that approach would balance the budget and avoid a tax increase of roughly 0.5 mills. The council instructed the manager to prepare the final budget reflecting the chosen trade-offs.
The motion authorizing the notice of intent to award the contract was recorded as moved by Nancy and seconded; transcript shows a voice vote in favor. Council directed the borough manager to proceed with contract notice paperwork and to finalize a budget that removes selected alternates to reach balance without a tax increase.
Next steps: clerk to publish the notice of intent, borough manager to finalize contract documents with Penzi Supply, and staff to bring a final budget reflecting the removals and staffing adjustments to a subsequent meeting for formal adoption.
