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Arts Committee plans social media, shared content and a March newsletter
Summary
Committee members agreed to gather event photos and concise copy for social media, create a shared SharePoint folder and calendar for content, and target a March newsletter with mid-February content deadlines.
The committee turned to website and social media planning and agreed to centralize photos, links and content to support pop-up art and other events. Beth asked colleagues to send photos and brief descriptions so she could assemble posts for the communications manager, saying she wanted images and "a little, like, pretty much what you bring to the meetings to be, like, this is what it was."
Members proposed using Facebook event pages for pop-up arts and keeping an archive of photos from past events. They recommended creating a shared SharePoint folder with editing privileges so committee members and staff can upload content, templates and a content guide.
The committee discussed formats for longer content. One member said the first preference would be "our own web page," with a second preference of links or a blog on the city site and a third of uploading PDF newsletters; staff noted that the PDF/newsletter approach is easiest to start because it requires less city staff time.
A target date was set: the group discussed preparing content for a March newsletter and asked contributors to submit materials by mid-February so staff could assemble the first issue. The staff liaison asked that communications requests copy the staff liaison so that the city communications staff can verify committee status and consolidate requests.
No formal action or budget request was made; members volunteered to assemble photos, collect links (donation, volunteer), and meet to plan a content schedule and shared calendar.
