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City payroll office to audit timecards as overtime reporting changes
Summary
City staff reported a new overtime reporting requirement that will require reviewing employees' timecards and using spreadsheets to adjust Box 14 reporting; staff met with a labor-law attorney and will issue guidance to employees.
City staff (speaker S5) told the council that a new overtime reporting requirement will require adding overtime information to Box 14, prompting a review of all employees' timecards. S5 said staff are preparing spreadsheets to calculate correct amounts and plan to send guidance to employees explaining why reported numbers may differ from expectations.
S5 said the payroll team consulted a labor-law attorney to resolve implementation "bumps" in the first rollout and that staff expect the process to be time-consuming. No specific budget or timeline for completion was provided in the transcript; S5 asked council members to raise further needs with staff so they can provide assistance.
