Committee to remove duplicate student-fee attachment from policy manual, keep fee schedule on district website
Summary
Committee members agreed to remove the duplicate 4600 attachment from the policy manual, keep the official fee schedule posted on the district website and direct the superintendent to publish the schedule each year by October 15; the policy was forwarded to the full board for first reading.
Speaker 3 told the committee there are two 4600 listings in the policy manual (the main policy and a second attachment). The staff recommendation—and the committee's decision—was to remove the duplicate attachment and post the fee schedule and form on the district website instead of the policy manual, while retaining the policy language that requires the superintendent to publish the schedule online. Speaker 3 said the policy requires the superintendent to "ensure that the schedule of these charges and solicitations approved by the board is published on the school system's website by October 15 every year." The committee discussed keeping forms accessible to parents, whether the board needs to approve fee schedule changes annually, and how to ensure the website reflects current amounts.
Board members wanted to avoid confusing parents by having different fee listings in two places. Speaker 5 said most families will look on the district website for fees and forms; Speaker 1 asked staff to ensure the online form is available and to notify the full board about the change in placement. The committee moved policy 4600 to first reading by consensus with instructions to staff to (a) remove the duplicate attachment from the policy manual, (b) place the fee schedule and form on the district website, and (c) notify the full board that the schedule will be published annually by October 15.
