The Hamilton County Regional Utility District board on Dec. 8, 2025 approved routine administrative actions, including a $100,000 transfer to cover operational supplies, referred multiple security-system proposals for staff review, and authorized the president to sign a customer payment‑portal agreement after attorney review.

The board approved moving $100,000 from account 03/00/2001 to 02/2200 to cover operational supplies such as chemicals and water costs, staff said. "We need to transfer some money," Speaker 1 explained when presenting the request, adding that some professional-services lines had surpluses that could cover the shortfall in operations. Trustees moved, seconded and approved the transfer on voice vote.

During the bid opening for a security-system RFP, David Boyer read the names of respondents, including Proline and Mercata, BHPE LLC of Oklahoma City, Blades of Noblesville, APTECH, and Securitas Technology of Fishers. The board recommended referring the proposals to the Utility Director, Steve Wood, for review and recommendation; that referral was approved by voice vote.

Trustees also considered service agreements from PayStar and Clover Connect for a customer payment portal that would integrate with existing billing and TRICO systems. Staff requested that Trustee Herbrandt be authorized to sign the documentation contingent on a favorable attorney review; trustees approved that authorization. Speaker 1 told the board the agreements arrived late in the packet and asked for flexibility to complete legal review before signature.

In a separate operations update, the General Manager told trustees the wastewater plant is fully operational with biological treatment online and all lift stations functioning. "The wastewater plant is fully operational," Speaker 1 said, noting the armory and local gas-station connections were also online.

The engineer and the board attorney reported no additional items. No members of the public offered comment. The board discussed scheduling and said it would only call additional meetings if necessary; staff will confer with legal and post meetings as needed. The board adjourned after completing the agenda.

Votes at a glance
- Executive-session memorandum (10/13/2025 and 12/08/2025): approved by voice vote.
- Approval of Oct. 13, 2025 minutes: approved by voice vote.
- Approval of claims listed in the packet: approved by voice vote.
- Transfer of $100,000 from 03/00/2001 to 02/2200 (operational supplies): approved by voice vote.
- Referral of security-system RFP responses to Utility Director/Steve Wood for review: approved by voice vote.
- Authorization for President (Trustee Herbrandt) to sign PayStar/Clover Connect payment‑portal documentation pending attorney approval: approved by voice vote.

The board did not record individual roll-call votes in the transcript; items were adopted by unanimous voice votes where recorded and the meeting was adjourned.