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Preliminary estate plan review postponed after mailed notices lacked required postmark
Summary
A preliminary estate plan review was postponed because mailed notices to neighboring properties were not postmarked as required; staff said the notices were sent seven days before but lacked a postmark and the applicant was not present, so the item will be renoticed for next month.
The planning commission postponed a preliminary estate plan review after staff discovered mailed notices to neighboring properties were not postmarked in accordance with the town’s notice requirement.
Speaker 1 announced the review would be delayed because "there's an issue with the notice that was mailed out to neighboring properties" and "it was not postmarked in time." Speaker 2 explained the municipal rule requiring notices to be postmarked seven days before the hearing and said staff had sent them seven days before but they were not postmarked on pickup day. "So just from a practical matter, Brian and I have talked about it...they might have to just put a cushion day or 2 on that 7 day and make sure it's postmarked or take it over themselves," Speaker 2 said.
Speaker 2 also said the applicant was notified and was not present for the hearing, and that one resident who raised concerns earlier could not attend the meeting. The commissioners agreed not to push the item and to re-notice it; Speaker 1 said staff will seek to place the item on next month’s agenda when Ryan can get it on.
No formal motion to table was required on the record, according to the discussion; the commission noted the record should reflect the applicant was not present and that re-noticing is necessary.
