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Bixby board reviews November finances as personnel costs push fund balance lower

Bixby Board of Education · December 12, 2025
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Summary

Board heard that general fund net cash stood at about $860,000 and that the projected year-end fund-balance estimate is lower than last year (projected ~6.32%); discussion focused on personnel costs, ESSER rollovers, and requests for five-year staffing and expenditure breakdowns.

At the Dec. 11 meeting, district finance staff briefed the Bixby Board of Education on November financial results and a multi-year view of revenue and staffing costs.

A finance presenter reported that the district's net cash balance is "about $860,000" and that the general fund carryover ratio is approximately 11%, down from prior years; the presenter said the projected year-end fund-balance estimate used a conservative projection of state aid, noting a current projection of about 6.32%.

Board members and staff discussed drivers of the decline: personnel costs represent roughly 90% of general-fund expense, increased staffing over recent years (noted as a multi-percent increase in positions), higher substitute coverage and expanded facilities that raised building-related costs, and ESSER-funded positions that have since rolled into the general fund. Staff said ESSER rollovers were used in earlier years to support positions (including instructional coaches) and that remaining ESSER funds are now absorbed into the general fund.

Trustees requested further detail on staffing and salary growth by function code over a five-year period, including the portion of growth attributable to teachers versus other staff, and a pie-chart view showing which areas of payroll have increased most. Finance staff said they are preparing that analysis for January.

The board and staff discussed midterm adjustments to state aid, chargeable offsets driven by ad valorem growth, and the timing of county appraisal notifications that affect ad valorem projections. Staff emphasized they prefer conservative state-aid estimates until official figures are released and noted they will continue monitoring January receipts and the midterm state aid allocation.