Bannock County approves three-year janitorial contract with Nite Owl after budget-timing questions

Shannon Crystal, chief procurement officer, told the Bannock County Board of Commissioners on the record that the county had a contract before it for janitorial services with Nite Owl covering three fiscal years with two additional one-year renewal options. "I did put the total amount not to exceed the full fiscal year, which will be a $151,260," Crystal said, adding that because the contract starts in December the current fiscal-year estimate is $126,050.

Dan Kendall, the county facilities director, pressed staff on the contract’s end date, asking, "Why is it ending March 31 instead of September 30?" Kendall said ending a contract in March could leave the county with six months without a matched budget for a new vendor and suggested aligning vendor terms to the county’s fiscal year. Crystal and Kendall agreed staff would discuss timing and that addenda could later adjust terms if needed.

After the presentation and discussion of timing concerns, an unnamed commissioner moved to sign the agreement with Nite Owl for janitorial services. The board voted in favor. The contract approved covers the three-year base term with options for two additional one-year extensions if Nite Owl meets contract terms.

The county’s procurement office recommended the contract; Kendall as facilities director raised the principal budget-alignment concern that county staff said they would address in future procurements or by using contract addenda.

The contract’s full-year not-to-exceed figure and the shorter current-year estimate were presented to the board as the principal financial parameters; commissioners approved the measure and recorded an aye vote.